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How to insert labels into numerous PDF files with data extracted from an Excel file?

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Which tool can give me a great help to insert labels into numerous PDF files with data extracted from an Excel file?


Do you still worry about the time consuming on sending business cards to thousands of clients at the same time? Or you want some program to input names or addresses on a same PDF template automatically? Now, A-PDF will help you to deal with these troubles in an easy way.

You can use A-PDF Label (PDF mail merge) (free download here) to insert labels into PDFs from a spreadsheet datasource.

The program—A-PDF Label, can create variable fields on the PDF documents that would input unique data from spreadsheets, the data can be various, such as names, addresses, telephone numbers etc.

The tutorial below explains how you can make PDF mail merge step by step:

  1. Free download and install A-PDF Label.
  2. Operate Pdflb.exe, the first step is to add a spreadsheet as datasource:
  3. a-pdf label open excel

    Then choose your wanted data using SQL query.

    a-pdf label run sql

  4. Select a Rule for labeling. The tool provides a template and you can also create a rule by yourself.
  5. a-pdf label add rule

    Then you will see an interface as follows to edit a new rule based on a PDF template:

    a-pdf label add template

    Now, you can edit on your template PDF with adding fields from datasource:

    a-pdf label edit rule

    Remember the last step: at the end of editing, click “Save and exit” to save the new rule.
    Then, you will see the new rule has been listed in the ComboBox of “Please select a rule:”, choose it and specify an output directory.

    a-pdf label select rule and output folder

  6. Finally, click the icon “Label and Create as PDF”, then you will see a message box, whether to open the output folder.
  7. a-pdf label create

    Click “Yes” to view the new formed PDF files:

    a-pdf label new files

    Open a new PDF document, the PDF files are arranged as follows:

    a-pdf label effect

    And the log viewer box below the interface of A-PDF Label will enable save, copy and clear the procedure of labeling.

    a-pdf label log view

    Ok, the procedure of labeling is clear and easy to handle, right?

Click the download button to free download a trial version now

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